Include the following. Other duties may be assigned. 

• Works and cooperates with co-workers and supervisors at all levels.
• Learns and performs all essential job functions accurately.   

• Maintain over 500 part-time employee files, payroll records and criminal background reports. 
• Process contingent employee paperwork:   new hire, reactivation, pay rate adjustment, leave of absence, resignation and termination.
• Manage and perform the data entry of employee information into computerized payroll system.  
• Perform filing functions:  Set up file folders for new part-time employees and maintain personnel files.      
• Prepare contingent staff photo ID badges.  
• Fingerprint new staff using a Live Scan machine / electronic process.
• Notarize and file Child Protective Services background checks for non-licensed summer camp staff.
• Process electronic criminal background reports.  Retrieve from CJIS email, distribute to hiring supervisors, and file reports electronically.  
• Maintain State Subscription Application Manager (SAM) Portal.  Purge terminated employee fingerprint records.
• May serve as the Department’s liaison to the Criminal Justice Information System.  
• Upon request from the Office of Human Resources, gather information for Unemployment claims.
• Process and coordinate employment verification requests with the County HRIS Team.
• Process Network Requests and Pre-employment physicals with County HR
• Assist in the training of hiring supervisors on new hire paperwork process.

• Review part-time payroll in the UKG/Kronos Payroll system to ensure that all hours are coded, pay rate transfers are accurate and all timecards have been approved by a manager.
• Communicate updates such as manager changes, function/course additions, badge registrations, etc. that are needed in Kronos to Payroll Department 
• Review PTO usage and reconcile balances on a bi-weekly basis.
• Assist Department staff with payroll set-up, training and assistance with issues.
• Manage internal payroll purge process by periodically sending active employee list for updates.
• Create seasonal payroll Submittal Schedule.
• Serve as back-up for Department Payroll supervisor as final payroll approver for the Department.

• Process updates for contingent and part-time job descriptions by overseeing approval process and keeping them up-to-date in electronic filing system
• Maintain Department forms cabinet by making sure copies are available to staff to include ordering and paying for new forms using a PDQ 
• Serve as back-up office support in the absence of Administrative Support Technician on the Administrative Support Team. 
• Serve as a member on the CAPRA 4.0 Human Resources section. 
• Serve on committees as assigned
• Other duties as assigned
• Responsible for identifying and applying good sustainability practices into all aspects of Department operations.
• This position may be deemed as essential, in an emergency, at the discretion of the director.

Associates' degree and two (2) years of experience or an equivalent combination of education and experience. 

PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong computer skills including extensive experience with all aspects of the Microsoft software package.
• Strong organizational skills.

Obtain Notary Public within first year of employment.
Obtain Livescan/Fingerprint Operator Certificate within six months of employment. 

ADDITIONAL INFORMATION:

TO APPLY:  You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted. 

Selected candidates may be subject to drug screening, background screening, and reference checks.       

At time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Applicants who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.

Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The County prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at  HiringPreference@howardcountymd.gov. Requests for accommodations should not be attached to the application. 

APPLY HERE